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HCLO MEETING 26TH FEBRUARY 2006 79 CHURCHIL COURT 10- 12
Introductions Gwen Shine, Jackie Brooker, Rosemary Andrews, Claire Ramsden, Jamie Fidgett, Robert Brandon, Fran Pitts, Frank Burnham, Joan Wright, Richard Biddulph, Corral Smart.
Apologies. Anna Cole, Sonia Plato, Kim Bridger, Pat Roberts, Richard Green.
Chair: Jackie Brooker Secretary: Claire Ramsden
Minutes of last meeting and matters arising.
Robert Brandon picked out the spelling mistakes.
Can do
Gwen Shine had two phone calls one from Rosemarie Searle and the other from Corral and they have both agreed that they are to busy at the moment to do anything on the Can Do project. As a committee we need to make a decision on whether we should have the money back and try and start a new course with this money. We should have another meeting for the can do to discuss this further. We would like a letter from Rosemarie and Corral so we all know what they are dong.
A.G.M July 06 was the last one A leeway of a year to 18 months is when you are supposed to hold an AGM. Week commencing the 28th April was a possibility to hold this. We have all agreed to pay out the money for rent and hold the AGM in the Forecourts and we need to book this ASAP. Gwen is going to ask if we could have the hall on Tuesday 29th April between 1pm and 3pm or Monday 28th being a second choice. All of us need to advertise as a committee and let other people know when the AGM is. We could have a little social gathering afterwards to encourage more people to come along. We could put up posters and let people know when the AGM is going to be. We already have members so we can get these people to come along as well.
Finances Richard thought the meeting was being held on Wednesday so he didn’t have time to prepare anything but he did say that nothing had been spent. Sue butchers has been given £150 for her Can Do project. Membership money has been collected in but we don’t know how much. Nothing else has been spent.
Membership is voluntary we are waiting for a blurb and we are waiting for the membership cards to be made.
Robert raised a question about the membership money and asked why we have to pay a £1 for membership and then another £1 for the printing. We said the £1 membership is for HCLO and that the £1 for the printing was for Horizons. We should remind people that we should be paying 20p for tea and coffee And it is important that we remain a free learning environment.
Dishwasher and freezer Due to the caretakers role changing John will not be able to plumb the dishwasher in so Richard has volunteered to do this for us. Freezer will be switched of until it is ready to be used as it is just wasting money on electric. Gwen will give us notice when she needs to store anything in the freezer.
We could form a cookery club to help donate some of the food for certificate day. We should do a poster to see if anyone is interested in joining a cookery club and speak to Sonia about the timings that we could possibly run this course. Claire is going to do a poster to see if anyone is interested.
Micheal Foster is coming to visit on the 7th march
Robert mentioned the Multi Media course and how this is finished as they havn’t got a tutor and they haven’t got the money to carry on with this course. Robert has been advised to talk to Sonia about this.
Seeda Sea Space as Seeda is currently known in Hastings. We have received the 1 hundred thousand pounds and this has been but in to Extending Horizons. Trust we voted Gwen in to be the trustee along with Pam Core and Margaret Wallis and Alan Blackwell. The money is for courses so we could start spending this April and Seeda has given some money as well to put in this account. So maybe we may be able apply to the lottery for more funding.
Some of the money is coming to an end at the end of March. We might be able to get some money locally. We should also talk to Alan Roberts, Peter Pragnel came in for a visit and he was very pleased and looked to be very interested in Horizons. Simon Hubbard is pleased to see that Gwen Is supporting us as well.
Back to Corral.
Corral has agreed to let someone else have the money but she needs to speak to Rosemarie first, Corral has wrote a letter but she needs to print this of she is to busy to consider doing anything at the moment. We need to write a letter to Rosemarie.
A.O.B Venue for meeting today is not very good so need to have a bigger room arranged.
Date of next meeting The next meeting is to be held at Broomgrove on the 11thMarch 10 till 12
Horizons Community Learning Organization Monday 26th February2007 At 79 Churchill court 9:45-11:45 MEETING NO.5 OF 2007
Chair: Jackie Brooker Secretary: Fran Pitts.
Present: Jackie Brooker, Richard Green, Richard Buddluph, Fran Pitts, Jamie Fiddgett, Sonia Plato, Pat Roberts, Alexa Rainey (volunteer + learning support)
Apologies: Gwen Shine, Rosemary Andrews, Claire Ramsden, Kim Bridger.
Minutes of last meeting and matters arising:
“Good piece of minutes” thanks to Claire.
THE COMMITTEE WELCOMED ALEXA.
Matters arising: Xmas bash now dealt with in full. Stepping stones summer trip: Kim has spoken to stepping stones and they will let us know when there day is likely to be. Richard G asked if they could be referred to with the surname in the minutes Richard G or Richard B. Put days with dates e.g. Monday 26th February 2006.
Can do project:
Deadline 12th March new round for fundraising. · Panel meeting Thursday 15th march -9:30-11:30 panel for new project · Review of existing projects 1:30- 3:30 Mike Holdgae to attend. Write letter to remind existing projects of the review. Afternoon meeting could be for top up of existing projects.
- Interest for Broomgrove playgroup – other parent groups for the East Hastings children’s centre. - Kim Bridger interested for the crèche - Gill futon Broomgrove community Centre - GCSE English students interested in trips out to support learning. - Panel – Gwen Shine, Richard Green, Gill Futon, Kim Bridger, Sonia Plato, - Jackie Brooker agreed to stand when required.
Finance
Balance £8284.18p £30 pound to come out for rent for the bridge £200 can do To keep a balance float up £200 Agreed keep float balance for can do Richard b proposed £200 float for can do Jackie B seconded Unanimous vote
Purchase of office equipment Pen drive for Claire has been purchased Office equipment £300 for a network laser printer + ink £60 = £360 To be purchased for horizons to use. £800 for pc at 79 Churchill court for HCLO + £ 50 for printer = £850 to support HCLO getting up there own office. Total: £1210
£800 pc from Laton to include tech support and software. 2-3 people to follow up for laton tech HCLO letter instead of publicity order written by Richard G. Richard G +sue/Sharon h = Robert b Alexa offered to help with this
Away Day
The away day is to be on Monday 30th April There is enough cars to take people FP,SP,JB,RB. 9:30-3:00 end with tea. Transport to leave 9:15 at Churchill court also from ore valley at 9:15 sure start ore valley.
Suggestions for the away day
Jackie- get to know people better and learn how to encourage to join the committee Pat- get to know each other, team building, future directions. Richard G- bring us together look at chair + channel Fran- which direction for HCLO? Plan ahead. Robert? Jamie- meet people team working understanding our strengths and weakness Richard B- team building, where we going next. can do Sonia- could look at activities of the committee. Jamie would rather work as a team. Other than working as officers. - encourage new members on the committee - what does HCLO do? - built on future structure of HCLO aims -2005
Richard G to put together flyer with tear of slip for committee meeting.
Letters for can do project
Remind existing can do projects of next meeting as it is the review. And invoices for payment. Pat r and Richard b will be available every fortnight on a Tuesday morning (am) 12:00-12:30 Advance warning please Feedback for officers meeting Books in office at 79 2 x 3 copies of each book 2 copies to be signed out and 1 permanent on the shelf for reference, books at committee meeting - Order books – (Fran) Claire to order. Alexa volunteered to be a Liberian signing in and out books HCLO letter head etc to be designed - Richard G
Support for Claire
Chair + with Claire meeting date to agree next agenda Agenda book to write in Day to day Alexa, Richard G, Claire Away day next agenda Chairs agree agenda with Claire using suggestions for book Agendas Intros Apologies Minutes and matters arising Finance report (all of these for the agenda book) Social dairy Away day Can do A.O.B
Social events Spring fare late spring fare Covered by insurance Suggested date Friday 18th may 12:00-2:00 to be organized by social committee
Table sale for social events Pat to organize publicity for ore Arrange to change roles some people wouldn’t do the same jobs each time Remember to include other students who are not on the HCLO committee List for people to volunteer to help with events
Jackie b to talk to Gwen about the quiz night HCLO needs a logo Jackie b asked Richard G to do this. Richard g is happy to
A.O.B
Officers further meeting or training? Discuss at away day? follow up HVA.
Alexa proposed as a committee member Jackie proposed Richard G seconded Unanimous vote
Date of next meeting.
Thursday April 19th 12:45-2:45 pm meetings?
Horizons community learning organisation Thursday 11th January 2007 At 79 Churchill court. 9:45 to 11:45
Meeting started at 10 am. Chair: Gwen Shine Secretary: Claire Ramsden
Agenda: introductions, Apologies for absence, Minutes of last meeting and matters arising, Time keeping, Finance report, Away day, Money raised at Xmas bash & time, Social occasions, Can do project report back, A.O.B, Date of next meeting.
1) Introductions Kim Bridger, Robert Brandon, Jamie Fiddgett, Pat Roberts, Rosemary Andrews, Rosemary Seavle, Claire Ramsden, Richard Biddulph, Jackie Brooker, Gwen Shine, Fran Pitts, Sonia Platio.
2) Apologies for absence: Tina Gibbins, Jill Longbottom, Ian Stillwell, Ashley Jordan, Gill Futon, Pauline Hyland, Richard Green, Corral Smart.
3) Minutes of last meeting and matters arising. The Xmas bash didn’t go according to plan it hasn’t worked very well there was not a lot of time to set up the hall and a lot of people were walking in and out while we were trying to set up. Grandparents and staff of the playgroup were not very happy to have people in and out and waiting in the corridor while the children were being collected (for health and safety reasons) We have to think this problem over and maybe as an idea we could hold it later in the year when term has finished but the problem with this is the older children would also attend and this could be leading to more problems. Ore side was wondering why they never have any social occasions at there end and why it has to be at this end all the time maybe in the summer we could hold a do in ore. The thought of using whishing tree hall has come up and the idea of holding the bash for the day rather than a couple of hours. Everybody is to think of ideas as the certificate day is the same inconvenience as we have had with the Xmas Bash. Kim is going to find out when they have there end of school outing so perhaps they we can use the hall on the day that they are out. We are also going to have to think about the food for the certificate day as well. Certificate day will be talked about at the next meeting. We would like to thank everybody who donated items for the Xmas Bash.
Everybody needs to thank themselves for all the hard work at the Xmas Bash.
We need to start to organise the events earlier so there is not as much to do at the last minute. It has been decided to have a social committee and on that committee is going to be, Jackie Broker, Kim Bridger, Rosemary Andrews, Rosemary Seavle, Claire Ramsden, Jamie Fiddgett, Richard Biddulph, Gwen Shine.
4) Time Keeping 5 minutes allocated to one person to speak and keep to the agenda and not to talk across people. Another idea was to have 10 minutes for discussion and then go over the main points that have been raised.
5) Finance Report £272.85 made at the Xmas Bash as a rough guide. Thank you to Richard Buddluph for his hard work with dealing with the money and counting it all up. £73:00 was made on the raffle before the day so the estimated balance is £345:85
The bank previously had £3,338.09 The new balance is £8,758.59 It was discussed about money that we had before and it was said that not all the money had gone from that last fund. This was the money that was restricted to office equipment officers should look at this problem and come back to us on the next meeting.
Sonia and Maria had a meeting and Maria raised a point that the money that she hands out needs to be authorised for Maria to give the money out.
There is £50 in the float in the tin downstairs for HCLO and another £50 for other things keep in a tin for the float.
For the can do project Maria will meet with Richard and pat and they will meet on a Tuesday 23 rd January 2007 from 12 to 12:30 fortnightly to hand out the money for the can do project with Maria
Richard has agreed to go together Pat has asked if 2 people may attend the bank as she feels unsafe to carry large amounts of money around town. and this was also agreed by everyone at the meeting. Pay out 3 lots of £50 is needed to be handed out when it is ready for the can do project.
Everyone agreed at the meeting that Richard Buddluph can have phone numbers as he needs to get I touch with people as the treasurer.
Gwen proposed that Richard became seconded signature rosemary seconded everybody agreed for this to take place. It has also been agreed by the committee that both treasures don’t sign cheques together. The money raised at the Xmas bash needs to be banked straight away.
6) Away Day Pyke house training all agreed to participate to an away day a rough price of the food would cost £161 the transport is to be shared and childcare would be paid for Kim and Claire This away day should not take place on a Wednesday or a Tuesday and we are now looking at a Friday in March Sonia is going to look for dates that are available.
Pyke house is in battle and is for training purposes and to look at different training you can also look at the roles of officers and also gain ideas of what HCLO can be about. HCLO is going to pay for the food and maybe transport if needed.
Review of can do 12/3 1-3 10 – 12 selection party
7) Money raised at Xmas bash was a rough quite of £272.85 The final was not yet agreed.
8) Social occasions Date for the social committee meeting is on Friday 19th January 10 – 11:30 This is time to see if we can get others to join the social committee and this will be held at 2 Churchill court.
9) can do project report back
This has been delayed to the next meeting
10) A.O.B Claire has asked if HCLO would buy a pen drive to keep all the information for HCLO on and it was Proposed by Fran Seconded by Gwen
The internet connection for 79 Churchill court will be available soon Horizons would like funding to buy a new printer but this is to be discussed further at the next meeting. We have now got a burco downstairs. P.A system was too expensive and shorelink are happy to lend us there one when we need it.
11) Date of next meeting Thursday the 22nd February 9:45 – 11:45 at 79 Churchill court
Officers to meet on the 8th February 9:45 – 11:45 and that is Pat Roberts, Richard Green, Gwen Shine, Jackie Brooker, Richard Buddluph, Claire Ramsden, Fran Pitts. This is to take place in 79 Churchill court.
MEETING ENDED AT 12:10PM
Horizons community learning organization Meeting 19th October 2006
Present: Gwen Shine, Rosemary Andrews, Pauline Hyland, Ashleigh Jordan, Robert Brandon, Richard Green, Patricia Roberts, Fran Pitts, Claire Ramsden, Sonia Plato.
Apologies: Tina Gibbons, Jill Longbottom, Rosemary seavle. Jackie Brooker, Richard Biddulph, Ian Stillwell, Kim Bridger, Gill Futon, Corral Smart, Jamie Fidgett, Steven Taylor.
Chair: Robert Brandon volunteered to chair. Secretary Claire Ramsden stand in.
Agreed to refer queries about HCLO by looking at the constitution meeting dated the 23rd may 2003
Things to be looked at check list, charity name, objectives, powers, trustees, meetings & proceedings, membership, accounts, bank accounts, trustees should not have own interests
1) HCLO is not a company limited by guarantee and is not a registered charity.
Discussion about whether there is limit on what you need in your account to become a charity. Horizons do not need to become a charity at present.
HISTORY OF HORIZONS Lottery: we have been turned down twice due to lack of financial track record. To apply for funding you need to have a constitution.
We don’t have our own premises Horizons has a partnership with 1066 we pay £8.000 a year for 2 Churchill court and £4.000 a year for 79 Churchill court. We carry out a lot of fundraising and keep a log of all the goings in and out. By contrast The Bridge owns their own property and does gain a profit, a lot of hard work goes in they are a company limited by guarantee.
Constitution.
Reading out the constitution 23rd may 2003 read by Richard Green.
Jargon Buster= gives you the legal terms for jargon in meetings. E.g. Empowerment gives someone power. The constitution is saying that we are a charity instead of an organization which makes money. Powers: You can’t have members of staff on the committee having their say if they are getting paid by the organization. Also the powers to consult students confirming what HCLO does through the horizons forum. Needs to be one member from all areas to attend open meetings. Support has fallen away at the present time. HCLO to remind about forums. 4f in the constitution is very important and represents views of students. Membership: is noted at over 18 but has now gone younger no age limit is mentioned. Question was raised about the crèche works. All crèche workers have to be police checked and trained there has to be two crèche workers or more and there is always someone in charge that if there is a problem they can go to. Issue about subscription needs to be clear talk over with Pat Weaver. The chair shouldn’t vote, casting vote only. There should be a minute’s book as a legal requirement. Secretary if minutes are to be put on website they should be done in front page program. Members: should be posted on a notice board, members book with numbers, membership cards should have photographs to know how to recognize people. Sub committees are about different issues can be heavy work load on management so different sub group deal with different things.
Current Signatures are Sonia, Pauline, Maria and Elaine, Elaine and Maria need to sign to say that they have resigned. There should be 3 people signing cheques. Alterations to the constitution you can’t amend without going to the annual general meeting (agm).
Agreed to look at the constitution once a year to update things. We have just managed to get funding for 79 Churchill court for extra room.
Election of officers. roles of officers: Chair: fair minded, control and organize meetings and represent the committee may need shadow of the chair Treasurer: keep track of accounts, report expendure in meetings, travel cost, childcare. Secretary: communication and minutes.
Claire Ramsden to be co-opted on to the committee Proposed: Rosemary Andrews Seconded: Gwen Shine Claire accepted
Chair: Richard Green was suggested Richard Green to be shadow chair with support. Proposed: Gwen Shine Seconded: Rosemary Andrews
Support chair- Ashleigh proposed Gwen to support Richard as Chair
Robert Brandon seconded
Sonia also reported that Jackie Brooker was also happy to be support chair but was unable to attend. It was agreed to return to the appointment of chair at the next meeting.
Secretary-two people to share role Claire nominated Proposed: Pauline Hyland Seconded: Fran Pitts
Fran Pitts: nominated Proposed: Rosemary Seconded: Pauline
Treasurer: to work with support from Maria Standen- Horizons finance worker Nominated: Pat Roberts Proposed: Fran Pitts Seconded: Pauline Hyland Agreed to elect another shadow treasurer to work with Pat
AOB publicity for Christmas bash- Claire and Richard to work on posters and flyers with tear-off slip
Date of next meeting: Tuesday 7th November 2006 4:30. 79 Churchill court
_________________________________________________________________________________ HCLO Committee Meeting Held on Wednesday, April 26th 2006 At the Horizons flat, 2 Churchill Court
Contributors of Minutes: Sonia Plato, Jamie Fidgett, Robert Brandon
Present: Robert Brandon, Jackie Brooker, Jamie Fidgett, Gill Fulton, Fran Pitts, Sonia Plato
Apologies: Maria Britt, Maureen Curzon, Audrey Jackson, Jill Longbottom, Nan McCubbin, Gwen Shine
Chair welcomed all to the meeting Meeting started at 7.30pm
Minutes of last meeting were read by members. A number of alterations/deletions were made.Matters arising Corrected price for cost of computers from Battle Road Computers is £1,558. Keith Miller at HVA has been in contact with Sonia. Keith advised that we should put it in writing that there was no fraud committed by Horizons. Keith also asked for a record of events, a copy of which was sent by Maria to Keith who has forwarded it to Claire Harris (at Hastings Trust) – who administered the fund. Keith reassured Maria and Sonia not to worry. HCLO should write a letter to ‘Gary Vintin’ at Battle Road Computers. A copy of this letter will be sent to our Chair, Pauline Hyland. We should take a video/digital picture(s), using Gill’s camera, of letter being delivered through letterbox. Registered Mail or Recorded Delivery was suggested. The letter will contain the instruction requesting our money back or computers delivered within 14 days, otherwise legal action will be taken. We have learnt a valuable lesson here – pay a deposit then only pay outstanding money upon delivery.
Impact Research Survey of students past and present – what are they doing now? How has Horizons helped them? etc… All interviews now completed and typed up. 29 completed plus one next day. Dissemination Day is Friday, October 13th – only day available at UCH. Mike Holdgate’s steering group has asked for a meeting on Wednesday 17th May (venue to be confirmed) when we can talk about Horizon’s research to other interested parties. Research Group – Also very keen to present results to other potential funders e.g. SEEDA, GOSE and use results ‘not let lie’. Gill Fulton – more of results very positive from questionnaire. It was felt training very difficult to practice. Would revise questionnaire and do this. Issues raised would be fed into a report and evaluation, already raised in Steering Group. Pauline suggested a new questionnaire be devised and could be used for future work. Fran – What didn’t happen was a re-evaluation after first interviews due to time-delay and training sessions delayed due to availability of interviewers; other projects suffered same problems with length of time for development. F & S have asked if interviewers present, i.e. Pauline, Jackie and Gill would be happy to follow up with further questions about specific outcomes over phone or in pairs. This was agreed. Plus, identify those needed after checking transcripts for further info. Pauline – HCLO New interview forms and evaluations could be developed for future plus HCLO’s ongoing role. The Students’ Welcome Pack was looked at by the Committee. It will be taken away and studied at length.
AGM has been postponed as there was not enough time to notify members.Revised date is Thursday, 29 June at the 4 Courts. Time, 1-3pm. Jackie to book and make poster. There will be a cake, raffle and prizes. Money from these raffles to help the students. ‘Help us to help you’. Sub-group to plan AGM and Certificate Day will meet at 12 noon on Thursday, 18th May.
HVA'S Quality Health Check was studied by the Committee and action points were noted.
The Bridge Centre His Grace The Duke of Kent will be visiting The Bridge from 12 noon on Tuesday, 23rd May.
Students’ Welcome Pack The Committee looked through this – Pauline is to give us a further copy of policies she and HCLO have developed. The feeling from the Committee was that the pack was too big to be given out all at the same time, and should be broken down into ‘chapters’ which would be handed out to students as and when they needed it. Other points noted were:
Pauline to go through disks to check for all papers. We shall review with new Committee. Health and Safety planning – jointly with Horizons Project – 12 noon on Thursday 25th June With Ron, Sarah and Debra. Revisit Equal Opportunities at next Committee Meeting.
Any Other Business In 8 weeks, will get planning permission to develop 79 Churchill Court as additional premises for Horizons.Members of HCLO will visit there at 11.30am on Thursday, 18th May.Heather Porter-Taylor has resigned from HCLO and the Committee.
Meeting ended at 9.15pm. Date of next meeting is Wednesday 7th June from 11am-1pm at The Bridge
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